When you have an upcoming event or are recently engaged (congratulations!), it’s time to get the planning process in motion. We all have dreams of an extravagant wedding or party to celebrate our achievements. You imagine the event going off without a hitch, but you’re faced with headaches when you aren’t planning properly.
The best way to avoid dealing with the nuisances and seeing your event spiral out of control at the last minute is to create a checklist and timeline. When you’re organized, you can stay on track of your planning. Think about personal goals and how you can best reach your audience through the party. Is there a theme? Are there awards to be presented or sponsors to be recognized? Identify the important goals and prioritize to lay the groundwork and cover all the bases.
Create a Budget
The most important step in planning your event is to set your budget. Make sure it’s realistic for the size and scope of the celebration. If you’re planning on having performances, DJ’s, live entertainment/acts, or audio and visual elements, you need to consider every aspect where money will be spent.
This also includes décor, catering, venue, centerpieces and interactive software for engagement of guests. Split each aspect into separate categories and estimate the cost for each category. Leave space in your budget for unexpected expenses that arise through the process.
Hire an Event Planner
To ensure you have the support and professional experience necessary, hire an event planner. Having a company or staff of dedicated planners on your side helps the process go much smoother. Investing in event planning in the Philly area will put you in good hands throughout the planning process.
The best planners will not cut corners to save time and will oversee every aspect of the event. They take the variables and elements of your event, coordinating the logistics and consulting with your vendors to keep everything on track.
It’s your party, and it’s your job to convey the most important measures. Your planner will stay on top of their team so they remain on course. To increase the engagement level of your party, your event planner will ensure the venue has Wi-Fi for social media so photos can be shared and connections can be made between your guests.
Think about the various entertainment options to keep your guests engaged and create a memorable party. As the date gets closer, at about 12 weeks prior to the event, you need to go through your checklist and make sure everything is on track. Have your planner contact all the vendors to be sure all of your questions are answered and no stone is left unturned.
Ask yourself: is everyone playing their part in the process and reaching their individual goals and objectives?
See what goals aren’t crossed off your list and what aspects of the process you’re still waiting on. If you’re in crunch time and you need a team to help make the event is a success, our planners are more than happy to assist you. We provide a personalized experience so your guests will remember the event for years to come.
It’s a monumental time for you and your closest friends. Set goals and prioritize your planning for a smooth event. One month prior to the date of your event, finalize all of your needs and collaborate with your planners to create a “day-of” timeline. Remember, we’ll be working behind the scenes so you can enjoy every minute!
